Privacy Policy
1. Introduction
This Privacy Policy describes how the MSPSBS QR-ID Attendance App collects, uses, and protects information when teachers and staff use the system to record student attendance and view related information.
The App is operated by Maktab Sains Paduka Seri Begawan Sultan (MSPSBS) - Registration Committee.
Data Controller: Maktab Sains Paduka Seri Begawan Sultan (MSPSBS), Brunei Darussalam.
2. Data We Collect
- Student Attendance Information: Student ID, full name, class/level, attendance status (e.g., Present, Absent, Late), timestamps, and related remarks.
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Student Profile Information (for authorized roles only):
For some screens and roles, the app may show additional student profile details such as:
- Home address;
- Parent/guardian names and contact numbers;
- Emergency contact details;
- Important medical alerts or notes provided to the school (e.g. allergies, health conditions relevant to safety at school).
- Teacher Information: Teacher code, login password (for authentication), assigned roles (e.g. form teacher, administration, registration), class/level associations, and audit trail of edits (who changed what and when).
- Teacher Contact Details (for selected roles only): Certain administrative users (such as administration and registration roles) may see teacher phone numbers to coordinate attendance, welfare, and school operations. These details are not visible to all users.
- System Data: Date/time of entries, technical logs, and minimal operational data required to keep the system reliable and to detect misuse or errors.
No email contents, SMS messages, personal device contacts, photos, or location data are collected from your device.
3. How We Use the Data
- To record and verify daily attendance in Google Sheets for each class and student.
- To generate attendance summaries and reports at class, level, and school-wide levels for authorized staff.
- To support legitimate school functions such as registration, discipline, counselling, welfare, and academic tracking.
- To ensure accuracy, detect errors, and prevent unauthorized or duplicate edits.
- For audit and security purposes (e.g. knowing which account made specific changes).
We do not sell data, and we do not use data for marketing or advertising.
4. Legal Basis & Sensitive Nature
Attendance records and associated student information are considered educational records and may include sensitive personal data (such as medical alerts or home address).
We process this data for legitimate educational and administrative purposes under the authority of MSPSBS, including safeguarding, student welfare, discipline, and academic monitoring.
4.1 Children’s Data
This App processes student records under MSPSBS authority for legitimate educational purposes. Parents and guardians may exercise their rights and raise concerns through the school’s standard channels (e.g., contacting the school office or registration committee).
5. Storage & Security
- Attendance, student profiles, and related data are stored in Google Sheets and school-owned Google Drive under MSPSBS control.
- Data is protected using Google’s encryption in transit and at rest.
- Access to the App is restricted via teacher codes, passwords, and role-based permissions.
- Change history and audit logs are maintained to deter misuse and to trace unauthorized changes.
5.1 Role-Based Access Control
The App uses role-based access control to limit who can see specific types of information:
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General teaching roles (e.g. class/form teachers) can typically see:
- Attendance records for their assigned students;
- Basic student identifiers such as name, class, and ID.
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Selected administrative roles (for example, Administration and Registration roles) may have access to:
- Student profile pages with home address, parent/guardian details, emergency contacts, and medical alerts where recorded;
- Teacher contact lists including teacher phone numbers for internal coordination.
These permissions are configured by MSPSBS to ensure that sensitive data is available only to staff who need it for their official duties.
6. Data Sharing
The App does not share data with external third-party companies or advertisers.
Within MSPSBS, limited sharing of information may occur for legitimate school purposes such as:
- Registration and enrolment management;
- Discipline and guidance counselling;
- Welfare and safety monitoring;
- Academic monitoring and reporting.
7. Data Retention
Attendance and related records are generally retained for the current academic year and up to one additional year for reporting, audit, and administrative purposes, after which they may be archived or deleted in accordance with school policy and any applicable regulations.
Student profile data may be retained for the duration of the student’s enrolment and for a period afterwards as determined by MSPSBS policy, especially if required for reporting or safeguarding reasons.
8. Your Rights
Teachers and staff using the App, as well as students (via their parents/guardians through official school channels), may request:
- Access to their attendance or profile records;
- Correction of inaccurate information;
- Deletion of data where appropriate and permitted by school policy and legal requirements.
9. Request Data Deletion or Correction
To request access, correction, or deletion of data, please contact the School Administration using the details below. The school will respond within a reasonable timeframe and in line with internal policies.
10. Contact
MSPSBS (College admin and registration)
Email: registration@maktabsains.edu.moe.bn
Alternative: maktabsains125@gmail.com
Phone: (+673) 2340803 or (+673) 7378146
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any material changes will be posted on this page with an updated effective date. Continued use of the App after changes are published will be treated as acceptance of the revised policy.
12. Cookies and Analytics
The App does not use browser cookies, third-party analytics scripts, or tracking pixels. Usage is limited to the necessary scripts required to operate the attendance and profile system.